Frequently Asked Questions
Frequently Asked Questions
Do you offer drop-in tours throughout the year?
In order to provide a safe, focused learning environment for our students and staff, we do not allow walk-in tours. We schedule several open house sessions during the lottery registration period (Nov. 1 - Jan. 31). We invite all prospective families to attend one of our scheduled open house sessions or Tuesday tours.
Does Scholars Academy have a bus to transport students to and from school?
No. We do not provide daily transportation to or from school. Parents/Guardians are responsible for arranging transportation for their child(ren). The Eagle Bus, a private bus service, is used by some parents to transport their children to and from school. Check their website for more information.
Does Scholars Academy provide before school care and after school care?
Yes. We do offer before school care and after school care for all students.
Before school care begins at 7:00AM
After school care runs from the end of the school day until 6:00PM
Information about our extended care program is on our website under the programs tab.
Does Scholars Academy have a cafeteria?
Yes. We do have a cafeteria where the children eat lunch. We currently use a third party
vendor to offer hot lunches five days per week.
Where are application forms available?
Application forms are available on our website under the Admissions tab.
What is the application deadline?
The Application Period for the 2020-2021 school year will open on September 23, 2019. The Scholars Academy Group Test deadline is December 6, 2019. If you want your child to take the group test, they must have a completed application on file or postmarked by December 6, 2019. The Application Deadline for those doing private psychological testing is January 24, 2020. You must have a completed application on file or postmarked by January 24, 2020.
Will I be contacted if there is a problem with my application?
We make every effort to ensure that we assist all parents through the application process. If you are concerned about the completeness of your application, please email Tracy Miller at firstname.lastname@example.org. Mrs. Miller will respond to your email once your application has been processed. Due to the volume of applications received, you may not receive an email confirming your application for up to 7 days. Please do not call the school.
What is the difference between the group test and private psychological testing?
The group test at Scholars Academy is an assessment we use to determine if your child meets the academic profile of a highly gifted student. Students are broken in groups by grade and assessed by our Scholars Academy staff. The assessment will be given over 2 hours. The group test is free. Private psychological testing is testing provided one on one by a Licensed Psychologist or Licensed Psychological Associate who has experience completing an intellectual assessment. A list of accepted assessments is listed on our website. The cost is covered by parents/guardians.
How will I find out about the group test?
The group test will occur in January 2020. Letters will be sent out to parents/guardians prior to our winter break giving information about the group test. Please make sure that your child is well rested and has a good night’s sleep. Explain that they will be doing some activities that help us understand how they learn and will help us make the best school decisions for them. Encourage your child to do their best.
How will I find out the results of the group test?
Before the lottery, letters go out stating whether or not your child is eligible for the lottery. If your child took the group test, their results will also be contained in this letter.
How can I prepare my child for private testing?
Do not prepare your child for testing. This invalidates the test. You can prepare your child by explaining that the psychologist is going to ask you to do different activities that help us
understand how you learn and think. Encourage your child to do their best.
How old does my child need to be to register for Kindergarten?
A child must be five years old on or before August 31 to enroll as a Kindergarten student. If you have questions regarding early enrollment for Kindergarten please email Tracy Miller at email@example.com.
Do I have to be a resident of North Carolina in order to participate in the lottery?
Yes. The North Carolina Department of Public Instruction, Division of Charter Schools,
mandates that applications from out-of-state residents are not eligible for admission unless proof of North Carolina residency can be provided to Scholars Academy.
How will I know if my child is eligible for the lottery?
Before the date of the lottery, you will receive a letter that states whether your child has been found eligible for the lottery. If your child is found eligible for the lottery, you will also receive a lottery number.
How will I know the lottery results?
Within 24 hours of the lottery, all lottery participants will be able to view lottery results directly through the Scholars Academy website. No names or personal information will be used, so make sure you save your lottery number! You may email Tracy Miller at firstname.lastname@example.org if you have questions about your registration number.
If my child is admitted through the lottery, how long do I have to accept the enrollment and confirm my child's admittance?
Following the drawing of the lottery, you will receive a letter with instructions on how to accept your seat at Scholars Academy. Failure to do so by the date stated in the letter will constitute forfeiture of your child's admittance and another waitlisted child will receive the admittance. Be sure to check the results online after the drawing.
My child has been admitted but I would like to decline my spot. What now?
Always provide your final decision in writing. Please do not call the front desk to give your verbal decision. You will be asked to provide a written response. You may email your Intent form, draft your own email to email@example.com or return your Intent form via mail.
How often can I check my waitlist status?
We understand how interested you are in your child’s waitlist status. However, it is quite typical that our wait lists will move very little, if at all, before summer. There are many factors that prevent us from being able to predict when and to what degree the waitlist will move prior to the end of school. You will be contacted immediately if a spot becomes available for your child. Please refrain from calling the school for updates. During the school year, you may email Tracy Miller at firstname.lastname@example.org if you have questions regarding the waitlist. During the summer months, there is limited staff on site to answer questions. You are welcome to email or call understanding there may be a delay in getting back to you.